This privacy notice is in place to inform our customers and staff how we, Segsbury Ltd trading as DJ’s Play Jungle and DJ’s Play Park, may collect, use and protect their personal data.
Who are we?: Segsbury Ltd acts as the data controller for the purpose of Data Protection Law. Registered Address: 75 The Park St Albans Herts AL1 4RX.
When do we collect personal data? GDPR includes 7 rights for individuals :
1) The right to be informed
The term ‘personal data’ is any information relating to an identified or identifiable living individual. Segsbury Ltd is required to collect and manage certain data. We need to know parent’s names, addresses, telephone numbers, email addresses and payment card details. We need to know children’s full names, addresses, date of birth, along with any dietary requirements and occasionally photographs. We are using data to provide a service of Play facility and Parties. Segsbury Ltd is required to hold data on its Staff; names, addresses, email addresses, telephone numbers, date of birth, National Insurance numbers and bank details. We are committed to being honest and respectful in collecting and using your personal data. We may collect personal data when you:
• enquire or book one of our parties/memberships
• subscribe to our Free Wifi
• enter a competition or customer feedback form
• sign up to our e-newsletter
• visit us and/or speak to a member of staff
• complete an accident report
• cctv
2) The right of access
At any point an individual can make a request relating to their data and Segsbury Ltd will need to provide a response (within 1 month).
3) The right to erasure
You have the right to request the deletion of your data where there is no compelling reason for its continued use. However, Segsbury Ltd has a legal duty to keep children’s and parents details for a reasonable time, Segsbury Ltd can retain these records for up to 3 years. Staff records can be kept for 6 years before they need to be erased. This data is archived in a locked cabinet and shredded after the legal retention period.
4) The right to restrict processing Parents, visitors and staff can object to Segsbury Ltd processing their data. This means that records can be stored but must not be used in any way, for example reports or for communications.
5) The right to data portability Segsbury Ltd requires data to be transferred from one IT system to another; such as from Segsbury Ltd to the Online Party Booking system. This will be done in a secure manner.
6) The right to object Customers, parents and staff can object to their data being used for certain activities like marketing. Customers will be asked to opt in for the newsletter.
7) The right not to be subject to automated decision-making including profiling. Automated decisions and profiling are used for marketing-based organisations. Segsbury Ltd does not use personal data for such purposes. Storage and use of personal information All paper copies of parent, children’s and staff records are kept in a locked filing cabinet at the registered office of Segsbury Ltd. They are then processed onto a password protected PC, so that they are accessible to the staff via the Cloud software in the case of an emergency. Party form documents include data such as children’s names, date of birth and address. These records are shredded after the relevant retention period. Segsbury Ltd collects a large amount of personal data including; names and email addresses of those on the Newsletter list. These records are kept on Mailchimp software.
GDPR means that Segsbury Ltd must;
* Manage and process personal data properly
* Protect the individual’s rights to privacy
* Provide an individual with access to all personal information held on them
————————————————————————————————————– This policy was written with professional advice, by Segsbury Ltd.
Policy review date: May 2018 This notice We will update this notice from time to time. Any substantial changes that affect your rights will be provided to you directly as far as is reasonably practicable. Questions If you have any comments or question concerning this notice, please contact Info@DJsPlay.co.uk